The Future of Lesson Preparation Starts Here.

Terms and Conditions

Last updated: August 14, 2025

1. Introduction

Welcome to Teach Assist! These Terms and Conditions govern your use of our Microsoft Word Add-in and associated services, which are designed to assist educators in Australian schools with lesson preparation, curriculum alignment, and risk assessment generation. By using our services, you agree to these terms.

2. Description of Service

Teach Assist is a tool that integrates with Microsoft Word to provide AI-powered assistance for creating educational materials. The service is hosted on Google Cloud Platform and utilizes Google's Gemini AI for content generation.

3. User Accounts

User accounts are typically created and managed by a school or organization's designated administrator. You are responsible for maintaining the confidentiality of your account and password. You agree to accept responsibility for all activities that occur under your account.

4. User Conduct and Content

You agree not to misuse the service. You are solely responsible for the content you create, upload, and share through Teach Assist. You retain all ownership rights to your content; however, by using our service, you grant us a worldwide, non-exclusive, royalty-free license to use, process, and display your content solely for the purpose of operating and providing the service to you and your organization.

5. Intellectual Property

The Teach Assist service and its original content (excluding content provided by users), features, and functionality are and will remain the exclusive property of Teach Assist and its licensors. The service is protected by copyright, trademark, and other laws of both Australia and foreign countries.

6. Third-Party Services

Our service relies on third-party services, including:

• Google Cloud Platform: For hosting our application and storing data.
• Google Gemini AI: For generating content such as risk assessments. While we send activity details to the AI, we do not send personal identifiable information like names or email addresses.

We are not responsible for the practices of these third-party services, and we recommend you review their terms and privacy policies.

7. Disclaimers and Limitation of Liability

The service is provided on an "AS IS" and "AS AVAILABLE" basis. While we strive to provide a high-quality service, we do not warrant that the service will be uninterrupted, secure, or error-free. The content generated by the AI is for informational purposes and should be reviewed for accuracy and appropriateness by a qualified professional.

In no event shall Teach Assist, nor its directors, employees, partners, agents, suppliers, or affiliates, be liable for any indirect, incidental, special, consequential or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from your access to or use of or inability to access or use the service.

8. Termination

We may terminate or suspend your account immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms and Conditions.

9. Governing Law

These Terms shall be governed and construed in accordance with the laws of Australia, without regard to its conflict of law provisions.

10. Changes to Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. We will provide at least 30 days' notice prior to any new terms taking effect. By continuing to access or use our service after those revisions become effective, you agree to be bound by the revised terms.

11. Contact Us

If you have any questions about these Terms, please contact us at liam@teachassist.com.au.

Privacy Policy

Last updated: August 14, 2025

1. Introduction

Teach Assist ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Microsoft Word Add-in and associated services. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the service.

2. Information We Collect

Information You Provide to Us

• Account Information: When an account is created for you, we collect information such as your name, email address, and your role (e.g., teacher, administrator).
• Organizational Information: We collect information about your school or organization, including the school's name, license type, and school logo.
• User Content: We collect the files and information you upload or create, including Scope and Sequence documents and details for Risk Assessments (such as activity name, location, number of students, and staff attending).

Information We Collect Automatically

• Log and Usage Data: We collect log and usage data, which is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our services. This data is logged by Google Cloud Logging.
• Cookies: We use cookies to manage user sessions and for authentication purposes. These are essential for the functioning of the service.

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our services.
• Create and manage your user account.
• Generate documents and other educational content as requested.
• Communicate with you, including for password resets and to respond to your inquiries.
• Improve our services, and for internal research and development.
• Ensure the security of our services.

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following situations:

• With Service Providers: We share data with Google Cloud Platform, which hosts our application and stores your data. We also use Google's Gemini AI to generate risk assessments. The information sent to the AI for this purpose includes activity details but does not include personal identifiers like your name or email.
• With Your Organization: Your school's administrator has access to and control over your account and the content associated with it.
• For Legal Reasons: We may disclose your information if we are required to do so by law or in response to valid requests by public authorities.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. Data is encrypted in transit, and we rely on the robust security measures of Google Cloud Platform for data storage. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable.

6. Data Retention

We will retain your personal information for as long as your account is active or as needed to provide you with our services. We will also retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• The right to access – You have the right to request copies of your personal data.
• The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

To exercise these rights, please contact your school's administrator or contact us directly at liam@teachassist.com.au.

8. Children's Privacy

Our service is intended for use by educators and school administrators and is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at: liam@teachassist.com.au